If you’re not familiar with continuous improvement (CI), it may sound like a soft goal — something nice to do, but not very clearly defined. Actually, CI is a very real and effective methodology for driving major long-term and sustainable improvements. Teams can initiate and achieve success in this area by abiding by the following specific principles of continuous improvement:
Whatever your processes and products are, you will be making changes and trying to improve to meet your customers’ needs. For continuous improvement efforts, these customers are often the next process in line in your workflow. Your customers may also be external users, your organization’s shareholders, or even the community at large. As you identify areas where change and improvement are needed, you must:
You will be making multiple small changes, but also incorporating long-term thinking to ensure you strive toward visionary objectives for customers’ current and future needs.
Continuous improvement does not come from top management, leadership teams, or outside consultants. Instead, it comes from the workers who deal with processes daily and know their operations well. Asking the question, “How could you improve this step of the process?” often will yield creative ideas that save minutes or dollars, make the operations safer, or eliminate unnecessary steps.
The challenge, historically, has been to ask that question of the people who know the process best and to appreciate their brain power. This requires giving people time and space to generate and develop ideas, not just fight fires or perform repetitive tasks all day long. It also entails empowering workers to take ownership and be engaged in implementation rather than handing off ideas for others to bring to fruition.
While worker ideas are the primary content for CI, leadership support is also essential. Leaders won’t necessarily generate improvement ideas and mandate tasks, but they do have many responsibilities for CI, including:
A leader who does not support CI activities will quickly crush enthusiasm and reduce creative efforts by workers.
For continuous improvement, incremental change is delivered in small amounts on a frequent basis. This results in numerous benefits:
Continuous improvement is not just trying hard or giving 110%. No matter how often you hear that expression, it’s still ridiculous; a person simply cannot give 110%. When you make continuous improvement changes, you need to measure where you started and where you have arrived to show that you really have made an improvement.
If desired results are achieved, continue and make improvements permanent. If not, assess and modify as needed to get on track. Continuous improvement enables experimentation with control. Ideally, continuous improvement efforts show visible and immediate results. When possible, quantify and monetize the results to demonstrate the value of the work to the overall organization.
Organizations generally have annual or long-term goals for overall results; to some extent, annual compensation ties to the achievement of those goals. However, to engage in continuous improvement, set short-term goals or project objectives related to behaviors or results.
As each of these short-term goals are achieved and reinforced, intrinsically or extrinsically, participants are motivated to do more. As a result, continuous improvement becomes a self-reinforcing cycle. Success breeds success.
Although individuals can (and do) have continuous improvement successes, the team environment is ideal for maximum CI achievements. Synergy of ideas, shared accountabilities, social reinforcement, and even healthy competition can drive teams to achieve that self-reinforcing cycle.
When thinking about continuous improvement, we can take advice from the great quality guru W. Edwards Deming, who said that learning and improving on a regular basis are essential to survival. But, the concept of continuous improvement isn’t limited to industry or science. Paraphrasing the esteemed artist, Vincent van Gogh: “Great things are done by a series of small things brought together”
For help with your organization’s continuous improvement efforts, Contact EON. We can help you follow these principles of continuous improvement to start bringing small things together to achieve greatness.